Event - Terms and Conditions

TERMS

Public safety at our event is priority and we have several security measures in place which we continue to review to ensure you have the safest, most enjoyable experience whilst visiting our venue.

We encourage those attending any of our events to remain vigilant and to report any suspicious activity to our security staff or police.

 

Bodfest has a strict drugs and alcohol policy which does not allow either to be brought into the venue. Anyone found trying or doing so will be excluded from the event and maybe reported to police. If you are fortunate enough to not look 21 you will be asked to prove your age with photo I.D. or will be refused a wristband which allows the purchase of alcohol at the event.

 

Bag searching is one component of our available security measures. All visitors will be subject to random body searches as well as bag searches. Anyone leaving and returning will be subject to another search.

 

It is a condition of our venue licence that certain items are not allowed into the venue in the interests of health and safety. These items include but are not limited to: Glass Bottles; Cans; Flasks; Cool boxes; Large flags / Banners; weapons of any sort, smoke grenades, flares and fireworks. All such items will be confiscated on arrival. This may delay your access into and exit from the venue. 

 

No entry will be allowed to the venue after 9pm. This will include anyone who was in the venue prior to 9pm and has left to return later.

 

Anyone found without a Bodfest issued wristband will be asked to leave the venue and will not be allowed to return.

 

Assistance Dogs are welcome at our venue; Dogs to be kept on leads at all times.

 

The Bodfest Committee are committed to giving all our visitors the best and safest experience that we can and will continue to ensure this throughout the day and night. 

Bodfest Committee or Head of Security reserve the right to add or change these conditions without notice. All Rights of Admission Reserved. 

 

BodFest 19 what you need to know including terms and conditions.

When? 
July 13th  Noon til 11pm

Where?
Kingsfield, White Post Road, Bodicote, OX15 4BN

Cost?
TBC

Is it Family Friendly?
Yes - we pride ourselves on making our festival family friendly.

Can we bring our own Alcohol? 

No sorry - due to licencing no alcohol can be taken onto the site. Additional bars this year in conjunction with our Event Partner to ensure demand is met. Our Event partner for Bars and catering is an events management specialist.

*** BodFest Bar Information Update ***

We can now confirm that there will be two 10 metre long bars selling beers, lagers, ciders, wine and spirits. The way these are set up, run and manned will ensure service is maintained.

In addition to this there will be a separate Pimms, Prosecco, Aperol Spritz and lager bar garden also selling soft drinks.

Can we bring a picnic?
You can bring your own food - but it must be in a soft bag - no hard cool boxes are allowed.

Can we bring cans/bottled drinks onto site?
Due to safety guidance no cans or glass bottles can be taken into the site. Plastic bottles of soft drinks will be allowed as long as they are in their original sealed state.

Can we bring dogs?
Yes you can. All dogs should be kept on leads.

Why do you say searches will be carried out?
This is to ensure the safety and security of all visiting our festival. In order to ensure smooth entry please have bags ready for checking at the entry point. Thank you.

When is last admissions to the site?
There will be no entry or re-entry after 9pm based on discussions with our security providers, the police and the licensing authority

When is last orders?
Last orders will be at 10.30 pm   The music has to finish by 11pm.

How many stages do you have for music?
Two - One main stage and One acoustic stage. This year both stages will be next to each other making it easier for you to enjoy all the acts.

How many bands/artists are playing?
A full list of bands appearing is available at www.bodfest.co.uk then on the music page.

What is the family events arena?
A dedicated area for family entertainment and family orientated events.

What time does music finish?
11pm prompt. All members of the public will then be required to leave the site as quietly as possible to respect our neighbours and surrounding areas.

Is there parking?
Ample free parking is available.

What happens if you are onsite without a wristband?
You will be asked to either pay the admission charge or to leave the site at the descrection of the security team.

Is your festival accessible for all?
Yes - we welcome everyone to attend. If you feel you will need accessible help on the day of the festival please contact us in advance and we will answer any questions/provide support where possible.

Will food be available? 

Yes,plenty

Is public transport available to the festival?
Stagecoach Run an bus service which stops directly outside the site. Please check with stagecoach for timetables. The bus number is B3.

Can you accommodate taxi's?
We will manage taxi's for both drop off and collection as we would any other vehicles attending the site.

Do you have first aid should I need it?
Our event is covered by qualified First Aiders.

What else is on apart from music?
Lots - but to list a few attractions for you:-
Family Events Arena
Family Fun Fair with additional rides including some brand new attractions !

Others to be confirmed for this year.

Can we bring pop up chairs and Gazebo's? 
You can - however they will be treated as a bag for search purposes. We would politely ask that if bringing a gazebo that you don't put them up directly in front of the stages so everyone gets a good view.

Is there an historic display this year?
There will be a bumper display by the Bodicote Archive Group - this years theme will be revealed nearer the event. The display will be in the village hall and there will be seating available for those who wish to catch up and reminisce.

Whilst onsite I have an issue. What should I do?
Please report to a volunteer/security team member and we will do our best to resolve the matter.

I have lost my child. What should I do?
Please report at once to a volunteer/security team member who will then alert our control point. We will then follow a standard lost child policy. You may if you wish write your phone number onto your childs wristband.

What should we do in the case of an emergency situation?
We have an emergency plan and safe area within the site. No vehicles will be allowed to enter/exit the site during an emergency except for the emergency services.

Why are there no free Residents tickets this year?
This was carefully considered. The cost of putting on an event like BodFest has increased year on year and due to the costs we had to make the decision to charge an entry fee for all.

Why has the price of entry increased since last year?

The cost of putting on BodFest has increased year on year and all information was considered before formulating this years pricing structure. It will cost around £18,000 to Stage this years event. BodFest is run as a Non Profit organisation.

Where does the money go that BodFest 'makes'?
Putting on an event the size of BodFest is expensive so first and foremost we have to pay our bills! We use money raised to support local causes and to re-invest into future events. Anyone is welcome to attend committee meetings and to see how we operate.

Will I be able to get a refund if I can't attend BodFest'18?
In line with other local festivals and events tickets are non-refundable and non-transferable unless the event is cancelled by the organising committee.

Why are you selling advanced tickets when you haven't done this before?
The principal behind advanced sales is to enable us to speed up the entry process to the Festival site and to aid us with planning numbers attending which helps us plan security etc.